What About After? Planning Your New Office Layout


If your office is going to be moving soon, you know you have to pack everything, tell the movers where all the different boxes go, label everything, and so on. But that means you have to know where everything will be located in the new office. If you don't have that layout planned, you're going to end up with a mess of boxes and some unhappy employees. Here are three issues to consider when planning what will go where.

Noise Issues

Everyone has different levels of noise tolerance. If you have employees who you know are particularly bothered by noise or are easily distracted, keep them away from main hallways, entrance and exit doors, the break room, the conference room, and the copy and mailing room. That often means placing such employees along the far wall or in the center of the office if the main walkway is on one side of the floor and the common rooms are on the other. Also remember which of your employees tend to make noise by being social, having to make a lot of phone calls for work, or playing a radio. Remember that acoustics can be funny, sending noise to parts of the office you thought the noise couldn't reach. You may want to ask employees to note issues with the new layout and submit a wishlist of issues they'd like fixed, including whether they are bothered by nearby noise.

Materials Access

If your office has libraries, rows of filing cabinets, or other concentrations of materials, it's best to place the people who need to use them the most near them. This sounds like one of the most obvious bits of advice ever, but it's not always followed. You might not be able to fit everyone in near the filing cabinets they need to access, but you can at least place them closer to the area and not all the way across the office.

Vent Locations

Try and see inside the new office one more time before you move so you can see vent locations with regard to cubicles. Having a vent overhead blowing cold, dry air can make many employees physically uncomfortable. You can't really change the locations of the vents, but you can keep people who have respiratory disorders out of those cubicles, and you can ensure the people in those cubicles have their chairs and computers placed so that they are not directly under the airflow.

Once you have everything planned, you can give the office movers specific instructions as to where each and every box will go. That will make your office move go a lot more smoothly.

About Me

How to Move Across the Country

My name is Olivia, and I have moved many times in my life. In fact, I have moved seven times in the past ten years, and most of my moves have been from one coast to the other. I want to help you with your cross country move by letting you in on tips and tricks I have discovered in my own moves. I will tell you about finding movers, whether the cost of hiring movers is worth it and how you can save money by doing some of the moving yourself. Let my mistakes help you in your move.